How to Share a File Using OneDrive

Sharing files with colleagues and other collaborators is easy! Here are 3 simple steps as of January 2024.

Note: If you have your OneDrive mapped to your file system, it’s even easier to share!

Skip steps 1 and 2, and start with step 3.

Step 1. Log into OneDrive

OneDrive is an online platform that is accessed from a web browser like Edge, Chrome, or Firefox. There are a few different ways to find the OneDrive site. What I’ve found easiest is to first log in to my UGA email account. (If you have never done that, just visit the UGAMail web page, and click the “Log In” button.) Once logged in to your email, look for the “waffle” icon in the top left. Once you click on it, you’ll see a list of popular apps. Click on OneDrive from that list.

Step 2. Upload Your File

From the OneDrive site, click on the “My Files” link in the navigation pane. Once there, you will see a list of all your files. You can organize them into folders to make it easier to locate your documents. Before uploading your document, click into the folder where you want the document to live. Look for the “Add New” button and click on it. If you are uploading a file from your computer, choose the “Files upload” option. Once your file has been uploaded, you should see it at the top of the list.

Now that your file has been uploaded, you’ll need to select it. Click on the new file to select it. Click on the “Share” option from the menu at the top of the screen.

Step 3. Share Your File

Special Note for Windows users with OneDrive mapped

If you have OneDrive mapped, you can skip the instructions above. Instead, just find your file in File Explorer, right click on the filename, and choose the “Share” option. Then continue with the instructions below.

Sharing with Selected People

After following the steps above you should now see a “Share” dialog box. Simply enter the appropriate email addresses and click “Send.” An email will be sent to recipients saying, “So and so has shared a file with you.”

But what if I need to share with a wider group?

You can also share your file with a wider group of people. Click on the “People you specify can edit” link, as seen below, and choose from the options. Make sure you click “Apply.” Then, you’ll click on the “Copy Link” button. Last, write your own email in Outlook, send it to whomever you want, and just paste in your link. Voila!