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Sharing Designs in Canva

So you’ve created a design in Canva and now you want to share it with others. Here’s your guide to sharing designs with success. This is a great way to collaborate on a design and to receive feedback.

The first step to sharing your design is making sure it has an appropriate title, so both you and the person(s) you share it with can easily locate the design in your projects.

Canva design, Update design title here with arrow pointing to title field (highlighted)
Change your design’s title by selecting the text at the upper-right corner of the screen. Type the title you desire and save it by pressing “return” or “enter” on your keyboard.

Once your design has a descriptive title, you are ready to share it. Remember, designs are not viewable to anyone but the account holder unless shared.

This blog covers 3 (three) separate methods to Share

Sharing Designs within the Editor

  1. Click on the Share button located in the upper-right corner of the editor screen
Canva Design: Click the Share button to access sharing options with arrow pointing to Share button in upper-right hand corner
  1. Under the title Share this design, click within the text box that says “Add people, groups, or teams”
Canva share screen with "Share this design" and "To:" fields highlighted
  1. Type in a county, district, group or an email address. Once you’ve selected all the people you want to share this design with, you can limit their permissions:
    • Can edit: The people you shared with can alter any part of your design. These changes will automatically be reflected on the design for everyone who can access it.
    • Can comment: The people you shared with cannot edit the design, but they can comment within the editor. Comments are only visible within the editor, so when someone downloads the design the comments will no longer appear.
    • Can view: The people you shared with can only view your design. They cannot comment or edit.
Canva share screen with Clarke Extension, NW District Office, Northeast District, and person@email.com in the "To:" field
  1. Type in a message (if you wish) and click Send.

  1. Click on Share
  2. Click on the box under Link sharing restricted to change the link privacy
Canva link sharing - Changing Privacy Access
  1. After you click on the privacy option, then you can change permissions (Can view, comment, or edit)
  2. When you’re ready, click Copy link
  3. Paste the link in an email or message and send

Sharing by Downloading

  1. Click on Share
  2. Click on the button labeled Download
  3. You can change the File type if you need it to be a PDF or Image but recommend you stay with the Suggested option
  4. If you have a multiple page design, then you can select which page(s) you wish to download
    • The default is All pages

Canva download showing file type (png) suggested and select pages option
  1. Click Download when finished
  2. Attach the file to your email or message as you normally would then send

Tips, Tricks and Best Practices

  • Sharing to a County, District Office or external contact will send them an email notification
    • Sharing to a group does not send an email notification
  • If sharing using the “within the Editor” method, the recipient must have a Canva account to edit or comment
  • If you download all pages, as Images (JPG or PNG), all the images will be in a zipped folder
  • If you’re looking at the share screen, the eyeball next to UGA Extension should always be crossed out
Canva share screen, UGA Extension with eyeball crossed out
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About Andrew Hayes

Andrew is the digital delivery support professional with the Office of Information Technology. He provides direct training and support for delivering content using digital platforms and applications including Zoom, Teams, WeVideo and Canva.